par Mette VAN ESSEN, Archives nationales du Pays-Bas
Session 8.4 Gestion des archives et dossiers numériques 6e partie:
Date : Jeudi 8 Septembre 2016 17:00-18:30
Room : HALL E5
P149 E-Discovery for Information Management within the Dutch Government
Available in languages ENG
Accessibility and the re-use of information are recurring themes in the daily practice of information professionals and information managers. Government organizations are constantly asked to disclose their business information and business processes (e.g. information governance, parliamentary inquiries, requests under the Government Information Act). Because of the digitization of our society, we deal with information differently. This not only affects the way the Government communicates, exchanges and shares information, but also the way information is recorded. These changes have a great effect on Information Management within the Dutch government. The commission Elias concludes, in a recently published report of a parliamentary inquiry (2015), that: “…the government does not have its documentary information in order. The commission has received information regularly untimely, incomplete and in some cases even incorrect. Departments have their (digital) archives not in order, seem in some cases not to be concerned about the legal retention requirements and on some sensitive issues no documentation exists at all. " Part of the problem is the attempt to manage digital information in EDRMS systems according to the same principles that have been developed in the analog world. We create an increasing amount of digital information but we don’t adjust our methods to this growing volume and changing information reality. This also applies to certain types of information re-use. Within the Dutch Government there are still processes performed manually. Manual operations aren’t scalable and continue to operate in this way is not feasible for the long term. In addition business information is no longer stored in one system. The information is located in many different places, in many different systems and is exceeding the boundaries of an organization. The National Archives of the Netherlands recognizes its role in finding solutions in this changing environment.