Apply to the Disaster Relief Fund

Who can apply?

Any repository holding archival records is eligible to apply for a grant from this fund. Grants may be used for the direct salvage of endangered records: including services such as freeze-drying, storage, transport of materials and hire facilities; supplies such as acid-free boxes and folders, storage cartons, cleaning materials, plastic milk crates and protective clothing; and to cover the costs of volunteers or other workers to assist with the salvage.

The Fund will:

Provide Grants

Offer small grants to any repository that holds archival records or special collections. Funds may be used for the direct recovery of damaged or at-risk materials, such as freeze drying, storage, transportation of materials, and rental facilities. Eligible expenses include supplies like acid-free boxes and folders, storage cartons, cleaning materials, plastic crates, and protective gear. The fund can also defray the costs of volunteers or laborers assisting with recovery efforts.

Offer Expert Advice and Assistance

Provide consultation with archival experts to repositories seeking information on response and recovery, including setting up triage areas, drying wet materials, and conservation and preservation of damaged items.

Support Expert Deployment

When it is safe to enter the disaster region, the fund may support the deployment of a group or team of archival experts to provide hands-on guidance in response and recovery efforts.

Review Committee

A review committee, consisting of at least three representatives from ICA (including the Chair of the Programme Commission, the Chair of the Expert Group on Emergency Management and Disaster Preparedness, and the Chair of the Expert Group on Archives Buildings and Environments, or their designates), will review applications and select grant recipients. The committee will score applications based on predefined criteria and the availability of funds. Within three months of receiving aid (whether monetary or services), recipients must submit a report detailing how the aid was utilized.

The Disaster Relief Fund is supported by monies from ICA and its members.

The ICA Disaster Relief Fund is chaired by the Expert Group on Emergency Management and Disaster Preparedness Chair and managed by the ICA Secretariat.

For any questions, please email us at ica@ica.org.

Start your application process by completing the form below:

Name of Institution:

Name of Head of Organization:

Street Address:

Country

Phone

Primary Contact (if different from Head of Organisation)

Title

Street Address:

Country

Phone

Please provide a brief description of the institution and its collection.

Building Description - Brief description of building and damage to building and equipment including electronic):

Description of damage to collections - Brief description of archival collections (extent, media etc) and damage to the affected collections:

Images of the damage

Drop files here or

Accepted file types: jpg, png, pdf, Max. file size: 20 MB, Max. files: 10.

Recovery Assistance required:

How much funding is being requested (funds may be limited to 1000 euros)?

How will these funds be used?

What other funding sources are available to the repository?

If selected, to whom should the payment be made?